Preserve Piranhas

Swim meets are run solely by volunteer help. It takes 20-30 adults to run a home meet. You are responsible to fill 2 shifts per child, with a maximum of 5 shifts throughout the regular season. We also need additional shifts filled during prelims and finals and will be asking all parents with kids who are attending these meets, to volunteer a shift.

If you are volunteering for the first shift of the day, it is important that you are at your position 15 minutes prior to the start of the meet. Check in with the Volunteer Coordinator prior to taking your position. The jobs require minimum explanation. Stroke Judges and Starter/Referee are the only positions requiring clinic attendance ahead of the start of the season.

Volunteer Positions

Shift Times: Please check in for your shift with the Volunteer Coordinator 15 minutes prior to your shift time. First Shift: 8:00-10:00; Second Shift: 10:00 to end of meet.

Job	Description
Setup	Two volunteers needed for home meets per shift and one for away. Set up for home meets is usually done at 6:00pm the Friday night prior to a meet. It includes set up of the team tent, heating tent and chairs, ropes around the pool, flags over the pool, data entry area, water jug/cups for kids in heating, and a table for the Starter. The team tent is set up at 6:45 am at away meets, requiring volunteers to be at the pool of the away meet early.
Data Entry/ Scoring	One trained volunteer needed for home meets. Data entry volunteers must attend the RMSL Meet Manager training. Duties include entering swimmers' times into the computer, sending meet results to the RMSL computer rep for posting, printing and posting all results on the swim team bulletin board and printing labels for ribbons.
Computer Scorer Assistant	One volunteer per shift needed for home/away meets. Assist the Data Entry/scoring volunteer at the home meets by reading the results from the deck cards.
Deck Cards	One volunteer per shift needed for all meets. Volunteer gathers the swimmers prior to their event, gives them their deck card and directs them to the heating area. All swimmers should be under the team tent and in their chairs when their event is being heated. NOT responsible for looking for swimmers. If swimmers are not in the tent area when their event is heated, they will be "scratched" from the event.
Heating	Three volunteers needed per shift for both home and away meets. These volunteers place the swimmers in the chairs in the heating area according to the lane and heat that they will be swimming.
Timers	Five timers per shift needed for home meets; 3 per shift for away. A Timer uses a team stop watch and times each event for their lane during their shift; then writes the time for that swimmer or relay team on the deck card and gives the card to the "Runner". If a swimmer is disqualified they write "DQ" and hold the swimmer for the Stroke Judge to explain the infraction. Timers attend the 7:30am meeting with the Stroke judges/Starter/Referee prior to each meet.
Clerk of the Course	One volunteer per shift needed for home meets only. Ensure swimmers are in the proper lineup and have their deck cards. Managing last minute changes and providing a very positive atmosphere to swimmers so they can compete at their best level.
Runner	Two volunteers per shift needed for home meets and one for away meets/shift. The Runner takes the deck cards from the timers on deck and "runs" them to the scoring table.
Stroke Judge	Two volunteers per shift needed for both home and away meets. Stroke Judges must attend a mandatory RMSL clinic prior to swim season and then complete a self-scoring test. All Stroke Judges must attend a 7:30am meeting prior to the swim meet regardless of the shift they are working that day. This position is recommended for seasoned parents or parents who were competitive swimmers.
Starter/Referee	One RMSL Trained volunteer per shift for home meets only. This volunteer must be a qualified Stroke Judge responsible for starting each event and refereeing conflicts that may occur during the meet. The Starter/Referee is required to complete RMSL training.
Announcer	One RMSL trained volunteer per shift for home meets only. The announcer is the emcee of the event, insuring that all meet information is communicated effectively. Announces upcoming events to call swimmers to the heating tent, watches the deck and heating personnel for announcements, keeps a good pace to the event and helps with ancillary announcements. The announcer is required to complete RMSL training.
Take Down/ Trash Clean Up	Two Volunteers needed per meet. At the conclusion of each meet, all items need to be taken down, folded and stored in their proper locations. All trash needs to be picked up and lost and found items collected.

Stroke Judges, Clerk of the Course, Referee/Starter require some training or experience and require the fewest number of volunteers. All other positions can be learned on the job.

The volunteer coordinator will do their best to e-mail all parents a week in advance to remind them of their volunteer responsibility at the next meet.